Camera Ready Submission

Camera Ready Submission Guideline

Authors are requested to check the formatting of the paper prior to final submission. The PDF file must be IEEE Xplore compliant. Each paper should have at least one female author. A paper will appear in the proceedings if at least one of the authors of accepted paper registers before the registration deadline.

At least one author of the accepted paper must register for the conference and attend the conference to present their paper. Authors who do not attend the conference to present their papers, or arrange for a co-author or knowledgeable colleague to present their paper in the absence of the primary author, will not have their paper published in the IEEE/IET Electronic Library (IEL) and IEEE Xplore, per IEEE policy.

IEEE reserves the right to exclude an excepted paper from distribution after the conference, including exclusion from IEEE Xplore, if the submission does not meet IEEE standards for scope and/or quality. Articles excluded from further distribution shall be archived by IEEE but shall not be indexed or appear on IEEE Xplore.

The final camera ready paper is due on 30 October 2019. This is a firm deadline for the production of the proceedings. Please follow the following steps to finalize the camera ready version of your paper:

Final Manuscript Instructions

Step 1: Final Paper Preparation

1. You are requested to revise your manuscript carefully according to the comments of the reviewers and do thorough proofreading of the manuscript to confirm that it will require no revision.

2. Prepare your manuscript using the standard IEEE conference templates available via this link:          

        Note: Do not add any page numbering, header or footer.

Similar to the initial submission, following criteria must be followed
• Paper length: Maximum 4 pages including all figures, tables, and references
• Allowable file size: 2 MB
• Paper Size: US Letter or A4
• At this stage, the authors should include their names, affiliations, postal addresses, and email addresses in the paper.
• Plagiarism and Multiple Submissions: 5th IEEE WIECON-ECE 2019 will strictly follow IEEE policies for plagiarism and multiple submissions.

Step 2: IEEE Xplore Compatibility of PDF File

Convert your paper from your source application format to Xplore-compatible PDF using IEEE PDF eXpress Plus. Note that you need to embed all fonts in your PDF file and type 3 fonts are not allowed. Please use the following website to convert your source files into an IEEE Xplore-compliant PDF file.
       (use conference ID  48653XP )

The first time you access the system, please follow the link to new user. Please note that, in order to access the service, you need to allow the use of cookies from the PDF eXpress website. Once you have registered as a new user:

  1. Upload the source file that contains your paper for conversion
  2. Receive by email the IEEE Xplore-compatible PDF of your paper

Please along with IEEE PDF eXpress compliant pdf file preserve a copy of the compliance message from PDF eXpress which needs to be uploaded during your registration.

Step 3: Camera Ready Submission

Login to your EasyChair Author system :

Upload your manuscript PDF ( Generated from IEEE PDF eXpress or Pass the PDF eXpress compliant check) and submit your final camera ready through the system.


  • All submissions must be no password protection on the PDF file, and all fonts must be embedded.
  • All submitted papers must be written in English.

Step 4 : Electronic IEEE Copyright Submission

Fill in  your paper details below,  then click Copyright Submission button to direct you to the IEEE eCF system. Follow the instruction of eCF to complete the e Copyright submission. A PDF copyright document will be created and stored on the IEEE file system automatically.  You will have the ability to download the document. The author or signer will also receive attached copy of copyright form via email.

Note: Transferring copyright is a necessary requirement for publishing your paper in IEEE Xplore.  If you would like us to ensure correctness of your copyright submission, you can forward your copyright generated by IEEE eCF system to

Article Title:
Author Name: (All authors in the paper)
Article ID:

Author Email Address:
(If multiple, separated by comma)

Step 5: Registration

Please check registration details at Registration menu and do your registration in order to attend the 5th IEEE WIECON-ECE 2019. Authors are required to register and pay their registration fee by 25th October 2019. Click here for online registration and payment.

Step 6: Paper Presentation

Please prepare your presentation as per the instruction. For international authors, please check visa process, travel and accommodation details in advanced.

For international registrants who want to request a letter of acceptance and invitation letter in support of a visa application, please send your request to our registration chair ( Use the subject line “WIECON 2019 Visa”. Include your name (as it appears on your passport) and your paper ID.  Only authors of the paper will receive the confirmation letter.